GARMTECH Cloud Storage (powered by Nextcloud) lets you share files and folders by creating a public link. To keep sharing secure, you can protect the link with a password and set an expiration date.
Create a secure share link
- Log in to Cloud Storage and open Files.
- Find the file or folder you want to share.
- Click the Share icon.
- Enable Share link (sometimes called Public link).
Add password and expiration
In the share options for the link:
- Password: enable password protection and set a strong password (avoid short or reused passwords).
- Expiration date: pick a date when the link should stop working automatically.
Tip: If you cannot see password/expiration options, your administrator may have changed link-sharing policies.
Optional: control what recipients can do
Depending on your Cloud Storage settings and what you share (file vs folder), you may be able to control:
- Read-only vs allow upload (for folders)
- Allow editing (for collaboration scenarios)
- Hide download (in some configurations)
Share the link safely
- Send the link and the password via different channels (for example: link by email, password by chat).
- Avoid posting public links on social media if the data is confidential.
- If you need a “file drop” workflow, share a folder link and enable upload permissions only.
How to stop sharing (revoke access)
You can revoke access at any time:
- Open the file/folder Share panel again.
- Disable the link share (or delete the link).
Where to review your active shares
To audit what is shared:
- Use the Shares / Shared section (the exact name depends on your interface) to see items shared by you and with you.
- Look for “shared by link” items to quickly find public links.
Best practices
- Use password + expiration for external recipients.
- Prefer sharing with named users/groups when possible (easier to audit and revoke).
- Review and remove old public links regularly.
